Job Description

Role Overview

Support day-to-day operations for a distributed team by managing administrative workflows, team logistics, and gifting for internal teams, extended teams, and clients. This full-time remote role suits a proactive, highly organized professional who can independently carry tasks through completion.

Key Responsibilities

• Manage scheduling, research, documentation, and general administrative work.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc operational requests.
• Lead gifting operations, including gift sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendors.
• Anticipate operational needs and follow through with minimal direction.

Qualifications

• 3+ years of experience in administrative support, operations, or a similar role.
• Excellent organization, attention to detail, written communication, and verbal communication skills.
• Strong ownership, reliability, follow-through, research ability, and problem-solving skills.
• Ability to work independently in a fast-moving environment and exercise sound judgment with sensitive information.
• Experience with administrative support, vendor management, and operational organization.

Preferred Qualifications

• Experience in a startup, technology company, or distributed team.
• Experience managing gifting, vendors, purchasing, or logistics.
• Familiarity with Google Workspace, Slack, and project management tools.
• Comfort using AI tools to improve efficiency and automate repetitive tasks.

Work Terms

• Full-time, remote position.

Compensation

• $15 to $30 per hour.

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